Quotations, offer letters, authorisations – every serious document leaves on your letterhead, and every letterhead missing GSTIN or CIN invites questions. Here is what Indian letterheads must and should carry, the layout that keeps documents scannable, and the print specs for everyday versus boardroom use.
Pillar: stationery checklist. Service: stationery printing. Invoices: GST invoice fields.
What must a letterhead print?
Registered company name and logo, complete office address with pincode, phone and email (domain email – see our setup guide), website, GSTIN, and for companies, the Corporate Identity Number (CIN) – private limited letterheads traditionally carry CIN, registered office address and registration details in the footer. Keep the header compact (top 25 percent maximum) so the document’s content owns the page; footer carries registrations in small clean type.
What layout works best?
Left-aligned logo plus company block (never centre-aligned walls of text), generous white margins for stamps and signatures, reference/date lines pre-positioned, page numbers on multi-page documents, and authorised-signatory space with seal room at the close. Design one master in Word plus one in print – staff type daily letters in the Word template while official dispatches use pre-printed sheets. Both must match exactly or the brand splits in two.
Which paper and quantity?
100 GSM bond for daily use (feeds printers cleanly, takes stamps well), 120 GSM premium or textured for boardroom and legal dispatches. A4 is the standard; print 500 to 1,000 to start – letterheads age as details change, so five-year stocks are a trap. Store flat, away from humidity; curled letterheads jam office printers and embarrass the sender.
FAQs
Do I need CIN if I am a proprietorship? No – CIN applies to companies. Proprietorships print GSTIN, address and contact details; requirements follow your constitution, confirmed by your CA.
Can DeskBees design and print? Yes – master artwork plus Word template plus print run in one order. Contact us.
Last updated: 20 September 2026.